Fundraising Coordinator - Maternity Leave Cover (13 Months)

London

Department: External Relations (ER)

Location: Hybrid - central London office and work from home

Reports to: UK Director and Head of Data

Salary: Commensurate with experience, and dependent on availability

Contract Type: Temporary - Maternity Leave Cover (13 months)

Start Date: Immediate

Ubuntu Pathways

Ubuntu Pathways is a nonprofit organisation that provides an integrated support system of health, education, and social support in the townships of Gqeberha (formerly Port Elizabeth), South Africa. Over the past 23 years, what began as a fortuitous meeting between two strangers has grown into an internationally-recognised blueprint for community transformation. Ubuntu has redefined mainstream development models by focusing on the depth rather than breadth of our impact on a community of 400,000. We believe in trusting those closest to the problem to create the solution so 95% of our team are leaders from the community we serve. Even in the face of the COVID-19 crisis, Ubuntu's model is creating a pathway out of poverty for thousands of children and their families, from crisis to opportunity and from cradle to career.

To learn more, please visit us at www.ubuntupathways.org

Ubuntu’s UK External Relations office aims to raise Ubuntu’s profile in the UK and mobilise our network of donors to support Ubuntu’s current and growing $5 million annual budget and fundraising campaigns, as well as our capital campaign to build a High School. With the support of the Fundraising Coordinator, the UK Director is responsible for securing major donations from individuals, foundations and corporations through long-term stewardship, donor cultivation, grants, outreach and events.

Role Purpose

We are looking for an enthusiastic, organised and talented individual to provide fundraising support to our close-knit London office. A significant part of the role will be assisting the UK Director in maintaining existing major supporters, securing new donors, re-launching our London Gala, and increasing Ubuntu’s fundraising revenue and profile within the UK. The successful candidate will join our 3-person London office and work closely with our larger External Relations team based in New York and South Africa. This is an excellent opportunity for an individual to make a positive contribution to Ubuntu’s work in the townships of Gqeberha and the field of international development, be directly involved with Ubuntu’s fundraising campaigns and events, and expand upon their own experience in fundraising administration and strategy.

Primary Responsibilities

Essential duties include, but are not limited to:

Support of the UK Director:

  • Manage the calendar, schedule meetings, and organise the workload of the UK Director
  • Prepare all necessary agendas or documents; take minutes during meetings and administer follow-up steps
  • Prepare emails, documents, donor-specific materials and updates to enable the UK Director to develop their relationship with existing and new supporters to increase income
  • Research and identify new prospects - individuals, grant-making bodies and corporate partners
  • Develop and evaluate major donor strategies
  • Track all relevant donor communications in our global database, Salesforce
  • Utilise Salesforce to compile and manage prospects lists
  • Create and chase invoices for donor pledges when instructed
  • Administer donor pledge follow-up steps where necessary
  • Organise logistics, agenda and materials for external meetings with key supporters and stakeholders
  • Other administrative duties and projects, as assigned by the UK Director.

Database & Income Specific Duties:

  • Data entry in Salesforce for all UK income
  • Maintain all UK donor records in Salesforce and donor files
  • Update team and accountant about income received and manage UK banking needs, where appropriate
  • Income tracking administration, payment acknowledgement and processing
  • Vetting and processing all Gift Aid Claims and continuous monitoring of HMRC guidelines
  • Converting all income received via our crypto currency partner into GBP.

Event & Outreach Specific Duties

  • Assist UK Director to meet fundraising targets by maintaining internal systems for tracking Gala table and ticket sales (spreadsheets and database tools). The next UK Gala will take place on 11th May 2023.
  • Assist UK Director to manage Gala Host Committee in collaboration with Special Events Coordinator
  • Assistance in the solicitation of auction prizes and event sponsorship, tracking of prizes and all relevant information, and creation of prize itineraries
  • Maintain and manage guest-lists for Ubuntu’s events including the annual Gala
  • Onsite responsibilities including; assist with guest check-in; liaise with suppliers on-site; assist with the pledge and auction moments; help manage the finance desk
  • Assist with school, challenge event and general outreach fundraising activities.

Office Support Duties

  • Manage office and IT equipment, and stationary supplies to ensure the smooth running and effective administration of the UK office
  • Assist UK Director to process invoices and administrate budgets
  • Manage the recruitment and workload of all UK office interns and volunteers
  • Proof-reading, copyediting, photocopying, faxing, mailing, filing, shredding
  • Represent Ubuntu in person, writing and by telephone ensuring that supporters receive excellent customer service.

Ideal Candidate

The ideal candidate will have experience in fundraising and administration, excellent writing skills and be efficient, organised, detailed-oriented, proactive, able to multi-task and problem-solve, positive and competent working both in an independent and collaborative manner. The following skills are essential to this role:

  • Availability on 11th May 2023 for the Ubuntu Gala (including the week before, during and after)
  • Demonstrated commitment to Ubuntu’s work
  • Undergraduate degree or equivalent
  • At least 1-2 years administrative experience working in a non-profit fundraising environment, preferably within major donor or events fundraising
  • At least 1-2 years experience working with Salesforce or a similar customer relationship management tool and database
  • Excellent organisation, administration and time management skills with the ability to work under pressure on multiple tasks/projects at the same time whilst managing changing priorities
  • Ability to complete tasks efficiently and accurately
  • Thorough attention to detail and research skills
  • Passion for fundraising (both event and non-event led)
  • Excellent written, verbal and interpersonal communication skills, including excellent writing ability and experience taking meeting minutes
  • Capacity to work under pressure and to meet deadlines
  • Ability to handle confidential information and projects with professionalism and discretion
  • Self-motivated, Positive, can-do attitude, adaptable and can work independently
  • Knowledge of the UK and international charity / development sector would be beneficial
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and G Suite / Google Drive
  • Not essential but advantageous: a connection to South Africa and knowledge of the context

Conditions, including but not limited to the below:

  • Appointment subject to: Satisfactory references
  • Salary: Commensurate with experience, and dependent on availability
  • Contract: Temporary – Maternity leave cover
  • Expenses: Work-related expenses in accordance with organisational policy will be paid
  • Pension: There is a pension scheme which employees may join if they choose to do so, and to which Ubuntu contributes
  • Work Base: Hybrid work policy, with 2-3 days working from home / office per week.
  • Normal Hours of Work: Your normal hours of work are 9am to 6pm, Monday – Friday, although some evenings and weekends / bank holidays may be required also
  • Holiday Entitlement: 20 working days’ (pro rata) paid holiday in each holiday year, as well as the standard 8 bank holidays per year. In addition, the Company’s offices will be closed for one week at the end of each calendar year between Christmas and the New Year during which you will not be required to work but will be paid as usual.
  • Eligibility: Applicants must already be eligible to work in the UK, with a valid visa and work permit if required.

Please submit your CV and a cover letter no longer than 2 pages to Beth Honig at jobsuk@ubuntupathways.org, stating your availability, relevant experience and why you are the best person for the role. Closing date: 12th January but applications will be reviewed on a rolling basis, so we recommend submitting your application as soon as possible in order to be considered.

We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the application process then please contact Beth Honig at jobsuk@ubuntupathways.org.